Collection of Investor Information
Karya collects nonpublic personal information about its Investors from and potential investors the following sources:
- Subscription forms, investor questionnaires, account forms and other information provided by the Investors or their Representatives in writing, in person, by telephone, electronically or by any other means;
- Transactions within each Fund, including account balances, investments, withdrawals/redemptions and fees; or
- Other interactions with Karya (for example, discussions with our staff).
The type of nonpublic personal information that Karya may collect from the foregoing sources includes, but is not limited to, name, address, date of birth, nationality, social security number or tax identification number, employment information, transaction information, financial and/or income information, and investment qualifications and information.
Disclosure of Nonpublic Personal Information
Karya may share nonpublic personal information about its Investors or potential Investors that it collects with affiliates and unaffiliated third parties only as permitted by law.
For example, Karya may share nonpublic personal information with its affiliates without an Investor’s consent such as to affiliated entities that provide marketing and/or portfolio management support to the Managing Member, the Investment Manager and/or a Fund. In addition, Karya may share nonpublic personal information that it collects with unaffiliated parties such as financial and non-financial service providers and others in the following situations, among others:
- To comply with federal, state or local laws, rules and other applicable legal requirements;
- To comply with a properly authorized civil, criminal or regulatory investigation or subpoena or summons by federal, state or local authorities;
- In connection with a proposed or actual sale, merger, transfer, or exchange of all or a portion of the business of the Fund in which you are invested;
- To protect against or prevent actual or potential fraud, unauthorized transactions (such as money laundering), claims or other liabilities;
- To service providers of the Fund in which you are invested in connection with the administration and operations of such Fund, which may include brokers, attorneys, accountants, auditors, administrators or other professionals;
- To process or complete transactions requested by an Investor; and
- Upon consent of an Investor to release such information, including authorization to disclose such information to persons acting in a fiduciary or representative capacity on behalf of the Investor.
Karya may also disclose nonpublic personal information that it collects to affiliated and unaffiliated third parties that perform marketing services on its behalf, such as placement agents, for the purpose of calculating any amounts due to such placement agents. In such event, Karya will require the unaffiliated third party not to disclose such nonpublic personal information except to carry out the purposes for which Karya made the disclosure to the unaffiliated third party in the first instance.
Former Customers and Investors
Protection of Investor Information
Karya maintains physical, electronic and procedural safeguards that comply with applicable federal standards to protect customer information. Karya restricts access to the personal and account information of Investors to those employees who need to know that information in the course of their job responsibilities. Karya will destroy, erase or make unreadable data, computer files and documents containing nonpublic personal information prior to disposal.
Karya also maintains and implements a written information security program to protect Investors’ personal information. The program identifies risks to the confidentiality and security of records containing personal information, and has procedures for assessing the likelihood and potential damage of such threats. Technical, physical and administrative safeguards are in place for the protection of personal information, and are regularly monitored for effectiveness.
Last Updated: April 1, 2019
Karya Capital Management LP (the “Investment Manager”) is committed to protecting your privacy and maintaining the confidentiality and security of your personal information. Any personal information processed by the Investment Manager is controlled by the Investment Manager and the Investment Manager is the data controller of your personal information. Where your details are provided to the Investment Manager as a consequence of your investment (or potential investment) in Karya Fund Limited (the “Fund”), then the Investment Manager, acting as a data controller, may itself (or through a third party such as SS&C Technologies, Inc. (the “Administrator”) acting in its capacity as the Fund’s administrator) process your personal information or, if you are an entity, that of your (i) beneficial owner(s), (ii) employees, and (iii) directors, officers, trustees, general partners, managers, or other persons serving in a similar capacity (the foregoing collectively, “Your Personal Information”).
The Investment Manager’s European Union representative is located in the United Kingdom at Karya Capital Management UK Limited, Ground Floor, One George Yard, London EC3V 9DF and can be contacted at firstname.lastname@example.org.
Collection of Your Personal Information
The Investment Manager collects Your Personal Information from the following sources, as applicable:
- Subscription documents and other information provided by the Investor in writing, in person, by telephone, electronically or by any other means (this information includes (i) name, address, income, financial and investment qualifications, and tax-related information and (ii) in the case of individuals, birth date, nationality, passport or other identification number, and employment information, or in the case of entities, date and jurisdiction of formation, entity type, tax identification number, and business information);
- Transactions within the Fund, including account balances, investments, redemptions and management fees and performance allocations; and
- Other interactions with the Investment Manager (for example, discussions with our staff).
Why We Use Your Personal Information
Your Personal Information may be processed by the Investment Manager and/or the Administrator (or any of their affiliates, agents, employees, delegates or sub-contractors) for the following purposes, as applicable:
- to facilitate your investment in the Fund and the management and administration of your investment in the Fund on an ongoing basis (the “Services”) which are necessary to fulfill all contractual and regulatory obligations related to your investment in the Fund, including without limitation the acceptance and processing of subscription documents and redemption and transfer requests;
- in order to carry out anti-money laundering checks and related actions which the Investment Manager and/or Administrator considers appropriate or necessary to fulfill any of their legal obligations on an ongoing basis (i) with respect to the prevention and/or detection of fraud, money laundering, terrorist financing, bribery, corruption, and/or tax evasion and (ii) to prevent the provision of financial and other services to persons who may be subject to economic or trade sanctions, all of the foregoing in accordance with the Investment Manager’s and the Administrator’s anti-money laundering policies and procedures;
- to comply with their legal obligations and, in particular, to report tax-related information to tax authorities;
- to disclose information to other third parties such as service providers of the Investment Manager and/or Administrator (including, for example, attorneys, accountants, auditors, or other professionals), regulatory authorities and technology providers in order to comply with any legal obligation imposed on the Investment Manager and/or Administrator or in order to pursue the legitimate interests of the Investment Manager and/or Administrator;
- to monitor and record electronic communications and if applicable, calls, for any of the purposes specified herein; and/or
- to otherwise pursue the legitimate interests of the Investment Manager and/or Administrator relating to your investment or your potential investment in the Fund.
Countries Having Access to Your Personal Information
The Investment Manager’s servers, which store and keep Your Personal Information, are located in the United States.
The Investment Manager and the Administrator are able to legally collect and use Your Personal Information either because:
- you have consented to their doing so; and/or
- collecting and using Your Personal Information is necessary for the Investment Manager and/or the Administrator to fulfill their legitimate business interests, which may include (i) to fulfill contractual obligations to Fund Investors or otherwise perform the Services; or (ii) to investigate, defend against, or prosecute any actual, threatened, or potential claim in a court of law or other judicial or regulatory forum, or otherwise protect their legal rights; and/or
- it is necessary for the performance of a contract to which the Investor is a party or in order to take steps at the request of the Investor prior to entering into a contract; and/or
- it is necessary to comply with any applicable regulatory, judicial or other legal obligations applicable to Investment Manager and the Administrator.
Retention of Investor Information
The Investment Manager and the Administrator will retain Your Personal Information for the purposes described in (i), (ii), and (iii) in the immediately preceding paragraph as long as required for the purposes described above. In particular, and without limitation to the foregoing, the Investment Manager and the Administrator have legal obligations imposed on them under applicable legal systems which requires them to retain Your Personal Information for certain minimum time periods.
You have the right to:
- obtain confirmation from the Investment Manager that Your Personal Information is being collected, used, and retained as described above and to access Your Personal Information held by the Investment Manager;
- have Your Personal Information corrected if it is inaccurate or incomplete at any time;
- erasure, or the right to be forgotten, which means you can request deletion or removal of any of Your Personal Information the Investment Manager holds about you at any time, subject to the Investment Manager’s or the Administrator’s rights to retain Your Personal Information as provided for under the GDPR;
- block or suppress the Investment Manager collecting and using Your Personal Information, which means the Investment Manager can continue to store Your Personal Information but cannot further collect or use it in any way;
- obtain and reuse any of Your Personal Information that the Investment Manager holds about you for your own purposes across different services, which allows you to move, copy or transfer Your Personal Information easily from the Investment Manager to another place identified by you to the Investment Manager in a safe and secure way without hindrance to the usability of Your Personal Information;
- object to the Investment Manager collecting, using or retaining Your Personal Information where this is based on:
- your legitimate interest or the performance of a task in the public interest; or
- direct marketing even if otherwise legally permitted; and
- withdraw your consent to the use of Your Personal Information at any time, as described below.
To make any requests as listed above, please contact the Investment Manager at email@example.com.
The Investment Manager will respond to requests relating to your rights above within one month of receipt of your request, or within two months of receipt of your request where this request is more complex.
Withdrawal of Your Consent
You can tell the Investment Manager to stop collecting, using and retaining Your Personal Information at any time by emailing the Investment Manager at firstname.lastname@example.org. You should note that notwithstanding your withdrawal of consent, the Investment Manager may be legally required to retain some or all of Your Personal Information.
Where the Investment Manager or the Administrator requires Your Personal Information to comply with AML or other legal requirements, failure to provide this information will mean that you will be unable to be accepted as an investor in the Fund and/or may be mandatorily redeemed from the Fund if you are already an Investor.
Protection of Investor Information
The Investment Manager maintains appropriate technical and organizational measures to ensure a level of security appropriate to potential risks, including physical, electronic and procedural safeguards that comply with the GDPR to protect customer information, including:
- the pseudonymization and encryption of Your Personal Information where appropriate;
- ensuring ongoing confidentiality, integrity, availability and resilience of processing systems and services;
- ensuring the Investment Manager can restore access to Your Personal Information in a timely manner if a physical or technical incident occurs; and
- regular testing, assessment and evaluation of the effectiveness of its technical and organizational measures to attempt to ensure Your Personal Information is secure.
The Investment Manager restricts access to the personal and account information of Investors to those employees who need to know that information in the course of their job responsibilities. The Investment Manager will destroy, erase or make unreadable data, computer files and documents containing Your Personal Information that is non-public prior to disposal.
If you would like to make a complaint about the way the Investment Manager has collected, used or retained Your Personal Information, please contact us at email@example.com.
You have the right to lodge a complaint with a supervisory authority in the EU Member State of your habitual residence or place of work or in the place of the alleged infringement if you consider that the processing of personal data relating to you carried out by the Investment Manager or its service providers infringes the GDPR.
Former Customers and Investors